May 4th, 2021 | Sterling

Conducting Employment Background Checks in Texas? 5 Things You Need to Know

Employment Background Checks in Texas

From access to major cities such as Dallas, Fort Worth, Houston, San Antonio and Austin and all they have to offer, to a wealth of jobs in energy, technology, financial services and agriculture to employer friendly laws, the state of Texas is well-known as a good place for employers to conduct business. And when it comes to conducting employment background checks in Texas, it’s no different. You just need to know how it’s done.

5 Things to Know About Texas Employment Background Checks

1. Best Place to Find Criminal Records in Texas

Want to conduct comprehensive criminal background checks in the state of Texas? Look no further than the county/district courts. With 254 counties in the state, this might seem like a tall order but a reputable background screening company should have no problem with the coverage area. Remember though, that the state generally houses felonies conviction records district courts and misdemeanors in county courts, so you’ll want to make sure that you search both of them.

2. Everything is Big in Texas (expect for the size of it’s state criminal database

If you’re looking to conduct a thorough criminal background check, the Texas Department of Public Safety Computerized Criminal History System (DPS) is not your best bet as a primary resource. Let’s just say that if this database were a cheese, it would be Swiss. In fact, a 2011 state audit of the DPS revealed huge gaps in information. The good news is that the search is really inexpensive, so you could use it as a complement to your county criminal background check. If you do, make sure that you confirm any records found at the county level to ensure accuracy.

3. No Major State Potholes

Generally speaking, the laws that govern employment background screening in Texas mirror their federal counterparts. So, complying with specific state laws shouldn’t be a full contact sport. We have just learned that the state did pass Texas House Bill 1188 related to limiting the liability of persons who employ persons with criminal convictions. This new law which takes effect of September 1, 2013 provides that a “cause of action may not be brought against an employer, general contractor, premises owner, or other third party solely for negligently hiring or failing to adequately supervise an employee, based on evidence that the employee has been convicted of an offense.” Yippee! Just remember, employers still have the responsibility of conducting a background check and for making a responsible hiring decision based on the findings.

4. Let Me See Your Badge

It is important to know that anyone conducting background checks in Texas be licensed by the state as a Private Investigator. This applies to all background screening companies whether they perform the actual research or utilize a network of contractors. Getting caught without a license will result in expulsion from the courts, significant fines and possible jail time. I love this rule because it actually allows me to carry a badge even though I don’t personally conduct research in any court.

5. Credit Reports are Fair Game

As of the publication of this blog, the state of Texas has not enacted laws to curb the use of credit reports as basis to determine hiring eligibility. Still, employers are encouraged to use them responsibly. This means utilizing the search only when an individual’s credit report might have a bearing on how they might perform their job responsibilities.

Interested in learning more about employment background checks in Texas, please visit us at

Sterling is not a law firm. This publication is for informational purposes only and nothing contained in it should be construed as legal advice. We expressly disclaim any warranty or responsibility for damages arising out this information. We encourage you to consult with legal counsel regarding your specific needs. We do not undertake any duty to update previously posted materials.